Privacy Policy Information Customer and Supplier Information

DB Cargo BTT GmbH is the controller and is therefore responsible for collecting and processing your data.

Ms Dr. Marein Müller is the designated data protection officer.

If you have any questions or suggestions, please contact:

DB Cargo BTT GmbH
Rheinstraße 2a
55116 Mainz

E-mail: DB.Cargo.Datenschutz@deutschebahn.com

DB Cargo BTT is active in the field of logistics services, in particular transport, forwarding, freight and warehousing services.

The processing of your data may become necessary in various contexts and is based in each case on different legal bases within the meaning of Article 6 or 9 of the General Data Protection Regulation (GDPR).
These are in particular:

• A prior consent obtained from us for specific purposes (e.g. for the receipt of advertising);
• a contractual relationship or, at your request, pre-contractual measures (e.g. in case of executing an order, if your company works for DB Cargo BTT),
• legal obligations for data processing (e.g. in the case of a justified request for information from authorities such as the Federal Railway Authority),
• in special cases, such as accidents, the legal basis that we process data to protect a person's vital interests,
• the predominant legitimate interest of us or a third party (e.g. in the case of the processing of personal data in the context of video surveillance) or
• the processing of special types of personal data within the meaning of Art. 9 para. 1 DSGVO ("sensitive" data, in particular health data) shall only be carried out on the basis of the legal bases specified in Art. 9 DSGVO, i.e. in particular on the basis of the consent of the data subject or insofar as this is necessary for the assertion, exercise or defence of legal claims.

In principle, it is important for us to collect only the data which is necessary for the fulfilment of the purposes. In addition, we may also collect data that promotes the purpose of the contract but is not absolutely necessary, e.g. in connection with certain comfort functions.

We make this transparent by, for example, marking mandatory fields as such in online forms.

For processing of contracts in general the engagement of a directive data processor is necessary, e.g. of data center operators, print or delivery services or other contractual parties.
For data processing in the DB Group, you can find the information at: https://www.deutschebahn.com/de/konzern/konzernprofil/datenschutz/datenverarbeitung-1192224

External providers, who collect data in our name, are carefully selected by us and are strictly bound by contract.
These providers work in accordance with our instructions, which are ensured by strict contractual obligations, by technical and organizational measures as well as complementary checks.
A transmission of your data will only be proceed in case you give us your explicit confirmation or according to a legal regulation.

A transmission to third states outside of European Union / European Economic Area (EER) or an international organization will not be proceeding, except in case of appropriate guarantees. These include standard contractual clauses of EU as well as EU-Commission adequacy decisions.

The data is only stored as long as it is needed. The duration of the storage depends therefore on the respective purpose. The purpose can result from the contract or also from legal regulations for the storage of business documents or other documents.

Therefore no generally valid storage period can be indicated here.

We hereby inform you about the data processing regarding our sales system "CASA" (customer services and sales application). 

DB Cargo AG works closely with its subsidiaries and national companies in the Cargo business unit of DB AG to ensure smooth and effective sales and customer support. Contact details for business transactions are shared in a company master database in order to provide the best possible service. 

For this purpose, a joint responsibility agreement in accordance with Art. 26 GDPR has been concluded between the contracting parties.  

• You can request information about what data is stored about you.
• You can ask for rectification, erasure and blocking of the maintenance of your personal data, if legal bases exists and is possible within the contractual relationship.
• You have the right to lodge a complaint at a data protection supervisiory.
• You have the right to lodge a complaint with a data protection supervisory authority.
  Responsible for DB Cargo BTT GmbH is the factual and local data protection supervisiory:
  
  Der Landesbeauftragte für den Datenschutz und die Informationsfreiheit Rheinland-Pfalz
  Postfach 30 40
  55020 Mainz
  or:
  Hintere Bleiche 34
  55116 Mainz
  
  E-mail: poststelle@datenschutz.rlp.de
• You have the right to the portability of data that you have provided to us on the basis of consent or a contract (data portability).
• If you give us your consent for your data to be processed, you can revoke this in the same way.
• The revocation of confirmation will not touch the legality of confirmed maintenance until the revocation.
• If data collection is based on our legitimate interests or is necessary for the performance of a public task, you have the right to revoke the data collection based on reasons according to your special situation.
• You can contradict to this promotional use of your personal data at any time with effect for the future. You can address your contradiction to the place/address indicated at the beginning (advertising contradictory).

We update the Privacy Policy Information according to changed functionalities or to changes of legal situation. We recommend you to read the Privacy Policy Information at regular intervals.

In case your confirmation is necessary or parts of Privacy Policy Information includes regulations of the contract with you, we only do changes according to your confirmation.

Last update: Mainz, March 2023